Vendoring

What would a convention do without the skilled merchants and artists who offer their goods and services? That’s where the vendors come in play! Even for this year we have prepared a hall for you to sell and present your artwork.

All vendors with pony-related merchandise are welcome. This option is open for all Czequestria attendees as long as you and your goods follow the rules.

Vendor registration to Czequestria 2019 ends on 15th July 2019!

1) Information for vendors
2) Vendor rules
3) Obtaining the Vendor Pass

Information for vendors

This year, there will be two rounds of assigning vendor places: first round ends at 30th of June 2019. Second round starts at 1st of July 2019 and ends at 15th of July 2019.

For the first round we guarantee 1 table (and up to 2 sellers) per one vendor registration, up to the total amount of vendor places available. In the second round (based on the amount of vendors) we will allocate the rest of free tables to vendors that want more than 1 table. This is to ensure that if we had many vendors, we wouldn’t have to turn down some of them for the sake of others who just happen to offer a lot of goods.

New vendors will still be able to register until 15th of July 2019, but there is higher chance that all the tables will be already occupied.

The place

Czequestria 2019 takes place in the same location as in previous years – KD Krakov.

Vendor area will be split in 2 areas: primary (upper) area in the 1st floor (foyer of the main hall) in center of the room around the 2 pylons have 18 vendor tables available and lower area in the ground floor (near the venue entrance) that provides 8 vendor tables.

Whether you will be placed at first floor or ground floor will be decided by CZQ organizers, but usually the first to register will be placed in the 1st floor, so don’t hesitate too much with the registration!

What will be provided to you as a vendor:
  • Table of size ~140×70 cm with table-cloth and 2 chairs per table.
  • A power socket for low power consumption devices (laptops, monitors, lights, etc.) upon request (see the registration form). If you are not sure, or have another device you want to connect, please let us know via registration form or later via e-mail.
  • Entry to the con 1 hour earlier than the official start (9:00 am Saturday and Sunday).
  • Safe overnight storage in the room No. 111  on the 1st floor (the convention building has its own security).
  • We don’t offer any special parking spots, but there is plenty free options around the venue – for details please refer to Transportation section.

Vendor rules

  • All vendors have to comply with the convention-attendee rules along with the following vendor rules. All these rules must be respected strictly and without any exceptions!
  • You have to register, be approved and pay a vendor fee to sell any goods during the convention. For registration please use the form mentioned below. After the registration, we’ll contact you via e-mail about the approval and send you further details.
  • We offer our vendor spots for the whole duration of the event to keep things nice and simple.
  • All merchandise must be suitable for all ages, as this is a family-friendly event. Any adult content (i.e. violence, pornography) is strictly forbidden to be displayed or sold at the convention at all times. Failure to comply with this warning may result in removal from the Vendor Area, the revocation of Vendor status, forfeiture of vendor fee or even removal from the convention. In case of doubts whether you can or not do/sell something, please ask before, or during the beginning of the convention.
  • Pirated version of official merchandise is forbidden – that includes burned DVD’s and CD’s.
  • In case of use of designs and/or artwork made by somebody else, you are responsible for obtaining permission from them. In case of need, you should be able to prove the permission on demand from Czequestria staff (written permission, even in electronic form, online message). If you fail to comply, you might be asked to stop selling certain items, the convention staff has doubts about.
  • Tax liability a legal obligations is solely on you. The organizers hold no responsibility for your taxes or legal obligations, if and how you have to pay or comply them.

Obtaining the Vendor Pass

If you plan to to be a vendor, do not buy an entry ticket for yourself and anyone you’ll be selling with: this year, the basic vendor fee will be 700 CZK, which includes vendor entry for 1 person and 1 vendor table. Vendor entry comes with the same features as Citizen ticket.

If you are not selling alone, you can bring additional persons to your vendor table(s), up to the maximum 2 persons per one table. This person receives vendor entry and increase the vendor fee by 350 CZK (this price is a bit lower than standard Citizen ticket which costs 383 CZK).

If you plan to apply for more than one table, then for each additional vendor table, the vendor fee increases by 400 CZK. In this case, please wait with the payment until we inform you about the results of your application for more tables.

Vendor fee has to be paid in one payment and can be baid by bank transfer (including SEPA) or PayPal.

There are 2 steps to obtain a Vendor Pass:

  1. Register via Czequestria 2019 vendor sign-up form and wait for an e-mail approval confirmation.
  2. Pay vendor fee – detailed info will be provided in the approval email.

Why so complicated? We’ve to have everybody checked in to keep track of who’s in the venue, hence this multi-step procedure.

If you have any questions about vendoring, feel free to write us an e-mail to vendors@czequestria.cz