Vendoring

What would a convention do without the skilled merchants, exhibitors and talented artists who offer their art, goods and services? That’s where the vendors come into play! Even this year we have prepared a hall for you to sell and present your artwork and projects.

All vendors of any My Little Pony related merchandise are welcome, as well as exhibitors presenting their artwork and projects from the same area. These options are open to all at Czequestria as long as you and your goods follow the rules.

List of contents

• Information for vendors
• Rules
• Pricing and application
• Frequently asked questions

Information for vendors

To give every vendor a fair chance to get the place there will be two rounds of assigning vendor tables:

• The first round from the application opening until June 23, 2026.
• The second round starts on June 24, 2026, and ends on July 8, 2026.

In the first round, each vendor can receive a maximum of 1 table (and register up to two people) per vendor application, up to the total capacity of all sales locations.

In the second round (based on the total number of vendor applications), the remaining tables are allocated to those vendors who wanted more than 1 table. New vendors applications are still accepted, but there is a higher chance that all tables will already be occupied.

Vendor registration will be open until July 8, 2026

The venue and its layout

Czequestria 2026 takes place in the same location as in previous years – KD Krakov.

The vendor area is located in two places:

• The upper area on the 1st floor (foyer of the Main Hall) is placed in the center of the room around the two pylons and has 18 vendor tables available.
• The lower area on the ground floor near the venue entrance (foyer of the Small Hall) and provides 15 – 20 vendor tables.

Whether you will be placed on the first floor, or the ground floor, will be decided by Czequestria organizers, but usually, the first to apply will be placed on the 1st floor, so don’t hesitate too much with the application!

Vendor place and its properties

• Table of size 140 x 70 cm with a tablecloth and 2 chairs (per table).
• Upon request in the application, a power socket for low power consumption devices (laptops, monitors, chargers, lights, etc.). If you are not sure or have another class device you want to connect to a power socket, please let us know in the application or later via e-mail – we must comply with safety limits.
• Safe overnight storage (from 22:00) in the room on the 1st floor from Saturday to Sunday (the convention building has its own security). Stored items must be picked up on Sunday before attendees arrive (10:00).
• We don’t offer any special parking spots, but there are plenty of free options around the venue, see Transportation info for details.

Preparations before the start of the event and ending

The vendor entry includes options to prepare the table in advance (before attendees are let in), at every day of the event:

• Friday: 14:00 – 17:00 (preparation of the venue during “LARP” in the city)
• Saturday: 8:30 – 10:00 (preparation before the event start)
• Sunday: 9:00 – 10:00 (preparation before the event start)

The official end of Czequestria is scheduled for 18:00 on Sunday. Since attendees also like to make purchases when they leave, the vendor hall remains open until the venue closes for attendees. Time reserved for venue clean-up is until 20:00.

Vendor rules

• All vendors have to comply with the convention-attendee rules along with the following vendor rules. All these rules must be respected strictly and without any exceptions!
• You have to apply and your application have to be approved to sell any goods during the convention. For application, please use the form in the section Pricing and the Vendor application below. We’ll contact you via e-mail about receiving the application, approval and further details.
• We offer our vendor spots only for the whole duration of the event to keep things nice and simple.
• All merchandise must be suitable for all ages, as this is a family-friendly event. Any “adult content” (i.e. violence, pornography…) is strictly forbidden to be displayed or sold at the convention at all times. Failure to comply with this warning may result in removal from the Vendor Area, the revocation of Vendor status, forfeiture of vendor fee, or even removal from the convention. In case of doubts about whether you can or not show/sell something, please ask before, or at the beginning of the convention.
• Pirated versions of official merchandise (from Hasbro etc.) are forbidden.
• In case of the use of designs and/or artwork made by somebody else, you are responsible for obtaining permission from them. In case of need, you should be able to prove the permission on-demand from Czequestria staff (written permission, even in electronic form, online message is ok). If you fail to comply, you might be asked to stop selling certain items, the convention staff has doubts about.
• Following on from the previous rule, selling AI generated artwork or items with AI generated designs is forbidden.
• Please, do not offer to sell any merchandise with the CZ/SK bronies or Czequestria or its mascot (Miss Libussa) theme without prior approval by the Czequestria vendor manager.
• Tax liability and legal obligations are solely on you. The organizers are not responsible for your taxes or legal obligations, if and how you must pay or comply with them.
• If a payment confirmation is not enough for you and you need an invoice, please inform us in advance in the vendor application.

Pricing and the vendor application

The vendor fee 1200 CZK includes vendor entry for 1 person and 1 vendor table.

If you plan to sell with more people at your vendor place, you can register up to 2 assistants/helpers per table. For each additional person, the seller’s fee increases by 600 CZK and includes entry for assistants/helpers (this price is slightly lower than the Standard ticket, which costs 765 CZK).

Do not buy an attendee ticket for yourself or anyone you’ll be selling with!

Vendor and assistants/helpers entry has the same validity as the Standard ticket, with the upgrade option available for both if interested in Sponsor or Super-sponsor tickets rewards (see Tickets for rewards overview). Upgrade request option is a part of the vendor application.

If you plan to apply for more than one table, then for each additional vendor table, the vendor fee increases by 600 CZK. In this case, the total vendor fee will be determined after the decision on the allocation of additional tables, i.e. during the second round.

The vendor fee must be paid in one payment and can be paid by either bank transfer (domestic or SEPA) or payment card online (via Stripe service, same as for tickets). We will send payment details in the email with application approval.

How to apply for a vendor place

To obtain vendor status at Czequestria:

1. Fill in the Czequestria 2026 vendor application – we’ll contact you via e-mail about the application confirmation and details.
2. Be approved and pay respective vendor fee –  info about the payment will be send in the approval email with further details.

The application for one assistant/helper is a part of the vendor application mentioned above.

If you want to sell with more assistants/helpers (for 2 or more sales tables), please state this in the vendor application form – we will reserve a place for them. Applications for additional assistants/helpers will be opened at the beginning of the second round, together with the approval of the requests for additional vendor tables.

Frequently asked questions

If you have any other questions about vendoring, feel free to write us an e-mail at vendors@czequestria.cz.

• What is the difference between a vendor and an exhibitor?
• What does the application process look like in both rounds?
• How to register more than one assistant/helper?

What is the difference between a vendor and an exhibitor?

A vendor primarily sells their goods, while an exhibitor primarily presents their work or project (e.g. musicians offering albums for sale, dev-teams presenting games, con promoting their events, etc.) and can of course also sell their goods.

From a procedural point of view, there is no difference between vendors and exhibitors (an exhibitor is a vendor) – only when planning the tables placement in the venue, we ensure that both groups are not randomly mixed, unless they explicitly state otherwise in the application.

What does the application process look like in both rounds?

The submitted vendor application is checked and confirmation is sent to the e-mail address provided, including a summary of the application.

Applications containing 1 table are continuously approved during both rounds – vendors are informed of the approval and payment information.

Applications containing 2 or more tables have a maximum of 1 table approved in the first round and vendors are informed of the approval to this extent. The application then waits for the end of the first round. Then the request for additional tables is evaluated (according to the current occupancy of available spaces) and the vendor is informed of the result.

Payment for applications with 2 or more tables will only be made during second round after all requests for space and assistants/helpers (by respective vendor) have been processed.

How to register more than one assistant/helper?

A vendor application allows for only one assistant/helper to be registered, which corresponds to the limit of one vendor table.

Applications for additional assistants/helpers will be open at the beginning of the second round. A registration link will be sent to vendors together with the approval of the request for additional tables.